Bookkeeper & Administrative Assistant

Full Time
NC - Charlotte
Posted 3 months ago


Claris DesignBuild is seeking a full-time Bookkeeper and Administrative Assistant. This individual will hold various responsibilities including, but not limited to, office administration tasks as well as accounting activities. This role fully supports Project Managers, General Manager, and the Sales Team. 


Claris is a unique firm to work for. Our methodology of having both Design and Construction professionals working side by side produces, what we believe to be, a superior product.  Imagine working for a true Design/Build company that not only designs the product in-house, but then builds it with our Construction Management team. 

Claris is a great place to work.  We are looking for motivated individuals that have a positive attitude, a good sense of humor, and replicate our core values: Competency, Effort, Selflessness, and Attitude. 

Claris also has offices in Newtown, CT, Charlotte, NC and Salt Lake City, UT.  Our salary structure is consistent with the industry, and we provide a strong benefits package including health insurance, 401K, and PTO.

We hire for life. Our employee retention rate is 98%. If you like stability, you will love working at Claris.  


  • 5 years Bookkeeping Experience.
  • Experience in the commercial construction industry is a plus, but not required. 
  • Exposure to accounting software tools, including QuickBooks.
  • Proficient in Microsoft Office, particularly Excel.
  • Strong analytical, verbal, and written communication skills. 
  • Bookkeeping/finance/accounting background.
  • High attention to detail with strong interpersonal skills.
  • Optimistic about learning new skills and software systems.



The Bookkeeper will work in the office and perform all activities related to the accounts payable function including reviewing, coding, and processing payments. Other responsibilities will include:

  • Conducting account receivable/payable functions (invoicing, deposits, collections, and revenue recognition). 
  • Preparing financial reports through the collection, analysis, and summarization of data.
  • Assisting project managers and the sales team to ensure that all invoices are coded properly, and that billing is complete, reconciled, and in accordance with due dates.
  • Managing company credit card usage, releasement of vendor payment, and preparing lien waivers for subcontractors. 
  • Handling and maintaining new hire paperwork. 
  • Reconciling bank statements. 


The Administrative Assistant portion of this role will work closely with all aspects of the team including Business Development, Project Managers, Superintendents, and the  General Manager. This individual will aid in maintaining office operations, which include:

  • Ordering office materials and supplies.
  • Performing general administrative duties such as, but not limited to, filing, scheduling meetings, managing schedules, and coordinating travel arrangements (when necessary). 
  • Will serve as a form of contact between Claris and its subcontractors, as well as any individual(s) on behalf of administrators. 
  • Verifying insurance certificates and follow up accordingly prior to date of expiration. 
  • Produce owner AIA change orders as required.
  • Answer and direct phone calls or take messages for appropriate parties.


  • Medical Insurance
  • 401k after 1 year of work with Claris
  • PTO time

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